University of Sheffield Photo Soc

Constitution

 

1. NAME AND DEFINITIONS

1.1. The name of the Society shall be the University of Sheffield Union of Students Photographic Society (hereafter referred to as ‘the Society’).

1.2. The definitions given in the University of Sheffield Union of Students Constitution shall also be valid throughout this Constitution.

 

2. AIMS AND OBJECTIVES

2.1. To encourage all aspects of photography within the University

2.2. In pursuance of the above Aims and Objectives, the Society shall ensure that the safety of all persons affected by the Society’s activities is treated with the utmost importance.

 

3. MEMBERSHIP

3.1. Membership of the Society shall be open to all Full Members of the Union who are in broad agreement with the Society’s Aims and Objectives, as defined in clause 2 of this Constitution.

3.2. Membership of the Society may be granted to individuals who are in broad agreement with the Society’s Aims and Objectives, as defined in clause 2 of this Constitution, but who are not Full Members of the Union, subject to a three quarters of Society members being Full Members of the Union.

3.3. Membership shall only be granted on payment of a annual subscription fee payable as from 1st October and valid until 30th Septemer, the level of which shall be set by a Society General Meeting.

 

4. SOCIETY GOVERNMENT

4.1. Administrative affairs of the Society shall be conducted by a Society Committee, which shall consist of the following positions:

President

Treasurer

Secretary

Tea, Cake and Inclusion Officer

Webmaster

Publicity Officer

Equipment Officer

Darkroom Officer

Jobs Officer

Social Secretary

4.2. All Society Committee Members shall be members of the Society and Full Members of the Union.

4.3. No person may hold more than one position on the Society Committee, apart from to double up as Inclusion Officer where size of Society requires it.

4.4. Society Committee Members shall be elected at the Annual General Meeting of the Society, although vacant positions may be filled at any Society General Meeting.

4.5. The Society will provide the Union with a full list of committee members, immediately following their election.

4.6. Society committee members shall not operate on autonomous lines but shall take into account the needs and wishes of the Society membership, as expressed both at Society General Meetings and elsewhere.

 

5. SOCIETY GENERAL MEETINGS

5.1. All General Meetings of the Society shall be open to all Full Members of the Union.

5.2. Ordinary General Meetings shall be called by either the Chairperson of the Society or 15% of the registered Society membership.

5.3. The Annual General Meeting (AGM) of the Society shall be held not more than thirteen months nor less than eleven months after the previous AGM.

5.4. The business for the AGM shall include the election of Society Committee members and presentation of the annual financial accounts of the Society.

5.5. A minimum of three days notice of General Meetings shall be given, except for the Society AGM, of which at least ten days notice shall be given.

 

6. SOCIETY FINANCES

6.1. The Society’s funds shall only be used in furtherance of the Aims and Objectives of the Society, as defined in clause 2 of this Constitution.

6.2. The Treasurer shall be responsible for the proper accounting of Society funds, in accordance with Union regulations.

6.3. One signatory shall be required for Society financial transactions, which shall be the Treasurer in transactions that do not involve them, else another Committee Member of the Society in those that do.

6.4. In the event of the Society ceasing to exist, all Society funds shall revert to the Union.

 

7. RELATIONS WITH THE UNION

7.1. As a recognised Union society, the Society shall at all times abide by the Constitution and Bye-laws of the Union.

7.2. The Society shall also abide by all regulations issued by the Activities Committee.

7.3. The Darkroom Representative shall endeavour to maintain a serviceable and available darkroom within the Union, in conjuction with the Committees and Officers concerned.

 

8. SUSPENSION, WITHDRAWAL OR REFUSAL OF MEMBERSHIP

8.1. Membership of the Society may be refused, suspended for a specified period or withdrawn, with the approval of a two-thirds majority of the Society Committee and a two-thirds majority of a Society General Meeting.

8.2. This shall be subject to appeal to the Activities Committee which may uphold, amend or annul the decision of the Society.

8.3. The Society shall be entitled to refuse or suspend membership for the following reasons only:

8.3.1. Theft of Society property

8.3.2. Conduct which in the opinion of the Committee renders him or her unfit for membership of the Society.

 

9. AMENDMENTS TO THE CONSTITUTION

9.1. Amendments to this Constitution shall be deemed to take effect once approved by a two-thirds majority at a Society General Meeting and accepted by the Activities Committee.

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